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Privacy Policy

Hylands Estate
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Why we are collecting your data

Chelmsford City Council is a data controller. We only collect personal information about you when you enquire with us. This may include your contact details in order for us to respond to your enquiry, and your consent to be added to our marketing mailing list via a tick box. We will only collect the personal data from you that we need in order to do this.

Information collected:

  • Name
  • Your Partner’s Name
  • Email Address
  • Phone Number
  • Your consent to be added to the Hylands Estate mailing list

 

The basis for the processing

We do this as you have given clear consent for us to process your personal data in order to respond to you and add you to our mailing list if you have selected for us to do so.

 

Who we share your information with

Your information will be collected by the Council’s Hylands Estate Events and Weddings Team.

We will never sell your data. However, we may share some of your personal information with third parties to:

  • help prevent fraud. We may share your information with credit reference agencies and other companies for use in credit decisions.  Credit agencies may record these searches, but that will not affect your credit standing.
  • pursue people or companies who owe us money. We may share your information with debt collection agencies.
  • help business partners, suppliers and sub-contractors to deliver any contract we enter with them or you.
  • help us if we are need additional professional or legal advice on a matter relating to you.
  • to improve and optimise the performance of our websites and social media accounts. Analytics and search engine providers that we use can collect your data when you interact with us online.  However, they will aggregate and anonymise the information, meaning we can’t identify any individual personally.
  • work out if a grant we have spent was successful in achieving its aims. This could be funding from a Government or a grant from a local, regional or national organisation such as Sport England and National/Heritage Lottery Fund. However, they will aggregate and anonymise the information, meaning we can’t identify any individual personally.

Where stated on our website, we will share your data with third party partners, such as Essex Stays, who will get in contact with you directly about your enquiry. Once you submit your details, these will be shared with the third party partner as stated, and they will be the controller of your data going forward with your enquiry. To remove your data from their records, you will need to contact them directly.

 

Providing accurate information

We need to hold accurate and up to date information about you so that we can deliver appropriate services. If any of your details change, you need to tell us as soon as possible so that we can update your records.

 

We will not:

  • use your information for marketing or sales purposes without your prior explicit consent.
  • send or store your data abroad unless it meets the requirements of the Data Protection regulations.
  • make decisions about you based on automated processing.

 

How long will we hold your data for?

We keep all records relating to our enquiries for 12 months. If customers have asked to join the mailing list, their records will be kept for as long as they have opted in. You have the option to opt-out at the end of every email newsletter you receive from Hylands Estate.

 

Your rights

You have the right to access the personal information we hold about you.  Any access requests are free of charge.

If the information we hold about you is inaccurate, you have a right to have this corrected and you have the right to request completion of incomplete data.

You have the right to ask us to erase your personal data in certain circumstances (‘right to be forgotten’).

You have the right to ask us to stop or restrict the processing of your personal data, in certain circumstances.  Where possible, we will seek to comply with your request, but we may need to hold or process information to comply with a legal requirement.

You can make any of these requests by:

If you are dissatisfied with how we have used your personal information, you can complain to the Information Commissioner’s Office at casework@ico.org.uk

Identity of Data Protection Officer

Our designated Data Protection Officer is John Breen.

You can contact him by emailing ir@chelmsford.gov.uk

Contact details

Chelmsford City Council
Civic Centre
Duke Street
Chelmsford
CM1 1JE

Email: ir@chelmsford.gov.uk

Telephone: 01245 606606

More information about all the privacy policies held by Chelmsford City Council can be found here: https://www.chelmsford.gov.uk/your-council/about-our-website/our-privacy-policy-and-privacy-notices/privacy-policy/